Role description

We are currently looking for an Admin Specialist who is eager to learn about the Real Estate industry. The role requires excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, along with a pro-active and professional approach.
The perfect candidate must be able to work under pressure, have a problem-solving and optimistic attitude, and possess great communication skills. Along with the proven ability to handle confidential information with discretion.
This position will be carried out from our Barcelona office. Travel is generally not required.

Main responsabilities

·The role is responsible for providing support to our Offices team in Barcelona and acting as a point of contact with internal colleagues as well as external partners.
· Demands and Data management: clients information, demands, opportunities | Receive and respond to calls / emails / webs, refer opportunities to consultants, register in CRM, and follow up on ongoing opportunities. | Register new properties in the CRM and complete all necessary fields to ensure accurate and comprehensive listings, including photos, floor plans, property descriptions, transportation, and communication details.
· Invoicing, Contracts and Unpaids management: Handle invoicing tasks and manage contract signatures, including the handling of official documentation and correspondence.
· Prepare commercial documents, pitches using and other professional documentation using MS365 (PPT, Word, Excel). Conduct research, provide background information on various topics and prepare meeting documentation, when needed.
· Organization and coordination of quarterly meetings.
· Assist with special projects and initiatives.
· Administrative follow-up of projects.
· Event planning for important corporate events in sync with our marketing team. Arrange caterings when necessary.
· Other support tasks: Travel coordination, including flights, hotels, transport, etc. | Expense reporting. | Arranging signatures, handling official documentation and correspondence, printing, scanning documents and receiving packages, among others.
Support our pool of assistants and/or other departments when required.

Profile

· Native level of English and Spanish. Other languages will be considered.
· Strong proficiency in MS Office (special proficiency in PowerPoint, Excel, Word, Outlook & One Drive management).
· Proven track record as EA / Admin role in a multinational company.
· Communication skills and client experience.
· Problem-solving approach.
· Excellent teamwork skills.
· Proactivity, initiative, and autonomy.
· Eager to learn and innovate.
· Knowldedge of the Real Estate market will be a plus.

We offer

· A dynamic and collaborative work environment.
· Opportunities for professional development and growth within the organization.
· Competitive benefits and compensation commensurate with experience.

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, color, nationality, ethnic or national origin, religion or belief, disability or age.
If you have a strong focus on organization, planning, and service and are ready to coordinate the day-to-day running of an executive role in a challenging and constantly evolving environment, contact us and send us your CV!