About the role:

The Events Associate is at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader. In this role, you would be the customer service provider for meetings and events. Daily duties would include tasks such as: moving, setting up and striking furniture, décor, removable walls, and event equipment. Events support ranging from internal meetings to high-level events that may include guests, senior level executives, and press. Events Associates must be able to act independently on event sites while maintaining a professional attitude. This role is based in one of our client’s offices in Indianapolis, Indiana.

This is a physical role and will require being on your feet throughout the day along with flexibility to work overtime and/ or flexible hours as needed. Core hours are about 7am-4pm with some flexibility as needed.

WHAT YOU'LL DO:

• Assist with logistics, coordination and day-of execution of meetings, conferences and events.
  • Create a hospitable environment for attendees, event owners, and vendors.
  • Perform daily meeting and conference room turnover and/or midday room refresh, reconfigurations and resets for indoor and outdoor spaces.
  • Responsible for post event storage and inventory of tables and chairs.
  • Responsible for post-event task completion and reconciliation.
  • Take direction from the Events Supervisor, while collaborating with senior meeting & events team members to meet the needs of partners, clients, and vendors.
  • Escalate potential issues/concerns to management as appropriate.
  • Accountable for ensuring deadlines are met on time and with high quality.
  • Pays attention to detail and ensure event setups are complete & presentable.
  • Demonstrate commitment to achieving client satisfaction and employee engagement targets for the organization and department(s).
  • May manage inventory of event supplies (i.e. furniture and other event items etc.).
  • May work on inventory control and routine inspection of equipment.
  • Complete room checks; Communicate corrections as needed to appropriate contact.
  • Monitor and responds to event activities such as gathering event equipment needs.
  • Responsible for setup and strike of furniture and equipment for meeting and events.
  • Perform other duties as assigned.