Job Title
Payroll Specialist – Japan

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Position Summary:

The Payroll Specialist plays a critical role in ensuring accurate, compliant, and timely payroll operations for Japan. This position requires strong end-to-end knowledge of payroll and time & attendance processes, as well as the ability to operate effectively within a global HR and payroll systems landscape.
The role supports stable payroll delivery in a complex and evolving environment, while also contributing to process improvement and future-state readiness. The ideal candidate brings strong execution skills, sound judgment, and a continuous improvement mindset.

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Key Responsibilities:

• ポジション概要

・契約社員（1年契約）、試用期間なし

・給与計算本体業務/給与計算システム導入プロジェクト（約半年）に参画

・入社後2週間は毎日出勤（大崎オフィス）、以降ハイブリッド勤務

・正社員登用の可能性あり

• 業務内容

・毎日の勤怠データのエラー確認と修正依頼

・社員への勤怠入力案内と月末に向けたデータ整備

・月末エラー社員へのリマインダー対応

・給与計算データの作成とアウトソース先への送信

・入社3〜4ヶ月後、新給与システム導入プロジェクトへ参加

• 必須条件

・給与計算経験3年以上（スタッフレベル）

・Excel（ピボットテーブルレベル以上）

• 歓迎条件

・英語（読み書き）

• その他

・業務量は一般的なアウトソースより多い

・将来的にADP上海との連携を予定（約2年後）

• Payroll & Time & Attendance Operations
• Validate and reconcile time & attendance data prior to payroll processing
• Execute payroll processing activities in accordance with the defined payroll calendar
• Perform payroll reconciliations and ensure accuracy of payroll results
• Monitor banking files, investigate rejections, and coordinate resolution
• Support statutory payroll activities including payroll lodgments and year-end processes
• Systems & Data Management
• Manage integration data between Workday and payroll systems
• Support payroll data interfaces and third-party integrations
• Maintain payroll blueprints, standard operating procedures, and documentation
• Perform basic testing and quality assurance for payroll-related change requests
• Prepare and analyze payroll reports
• Employee & Stakeholder Support
• Respond to employee payroll inquiries
• Conduct in-depth research and analysis for escalated payroll issues
• Maintain proactive, day-to-day communication with internal stakeholders
• Collaborate closely with external payroll and system vendors
• Continuous Improvement & Projects
• Identify opportunities to improve payroll processes, controls, and documentation
• Support and manage small-scale payroll-related projects
• Contribute to operational stability during periods of change or transition

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• Education & Qualifications
• Bachelor’s degree or equivalent required
• Payroll-related certification or qualification preferred

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• Experience & Skills
• 3–5 years of relevant experience in Japan payroll, HR, time & attendance, and/or payroll IT
• Hands-on experience with SAP payroll preferred; knowledge of Workday and related integrations is an advantage
• Understanding of Japanese labor law and social security regulations
• Working knowledge of payroll processing for international assignees preferred
• Strong analytical skills with attention to detail
• Proficiency in Microsoft Office tools (Excel, Word, etc.)

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• Core Competencies
• High level of accuracy and commitment to deadlines
• Strong problem-solving and analytical capabilities
• Effective verbal and written communication skills
• Ability to work independently in a fast-paced, operational environment
• Strong organizational skills and team-oriented mindset
• High integrity and ability to handle sensitive and confidential information

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• Language Requirements
• Japanese: Business fluency required
• English: Preferred (reading and basic business communication capability)

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• Additional Information
• Overtime may be required during monthly payroll cycles and statutory year-end activities
• This role is critical to ensuring payroll continuity while supporting operational improvement in a transitioning environment

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• Notes for Global Review (contextual intent)
• Implies operational challenges without explicit criticism
• Signals ongoing transformation/system considerations
• Aligns with global governance and long-term roadmap

Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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