About this role

Key Responsibilities:

• Manage daily calendars for team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

• Coordinate travel arrangements across flights, hotels, cars, visas and any other country specific requirements in timely manner

• Organize and handle logistics for internal and external meetings/ events

• Process monthly expenses and any gifts and entertainment (G&E)

• Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff

• Build and maintain good business relationships with executives and administrative staff across the organizations

• Complete ad hoc administrative requests in a timely and thorough manner

• Cover for other assistants as required

Qualifications:

• A minimum of 5 years of experience as an assistant ideally within a dynamic and global firm

• Bachelor’s degree required with proficient knowledge of Microsoft Word, Excel, Power

Point and Outlook:

• Professional, courteous and mature presence, effectively managing relationships with colleagues at all levels

• Able to handle sensitive and confidential information while maintaining a high degree of discretion at all times

• High level of energy, self-motivation and determination to identify effective solutions and solve problems

• Meticulous attention to detail with excellent verbal and written skills

• Open to change with the ability to work effectively within a fast paced, matrix management environment and be an integral part of a team

• Able to filter and prioritize requests independently and follow through with minimal guidance

• Core hours with flexibility required

• Fluent in English and Japanese

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

Black Rock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at Black Rock.

About Black Rock

At Black Rock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on Black Rock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

Black Rock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, family status, gender identity, race, religion, sex, sexual orientation and other protected attributes at law.