About this role

Business Unit Overview

Black Rock Global Markets and Index Investments (BGM) brings together Black Rock’s Index Investments, Cash Management, Global Trading, ETF Markets, Securities Lending, and Financing & Financial Resource Management businesses. Together, we provide clients with superior market access and index investment outcomes through:

• World class talent, operating at the intersection of investment insight, markets expertise, risk management and process design
• Technology at the heart of our processes, with in-business tech teams that create cutting-edge IP, providing an advantage in quality, scale, and risk control
• A focus on transforming markets, driving and advocating for more accessible, resilient, and transparent markets to deliver more choice and lower costs for investors

Role Overview

We are seeking a dynamic Administrative Business Partner to join our team and provide support to members of the Index Investments Leadership team as well as provide ad hoc support to other senior leaders in the team. The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently as well as in a team environment. The candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple executives.

The ideal candidate is a top-tier professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, able to operate independently with strong attention to detail while also exceling in a team environment.

Responsibilities:

• Act as a gatekeeper; consistently demonstrates flexibility and problem-solving abilities with a solid understanding of priorities and proactively manages complex calendars across multiple time-zones while liaising with other Administrative Assistants as required
• Manage a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements
• Meet and greet visitors and clients, coordinate conference rooms and meal arrangements
• Ability to professionally interact with senior leaders and anticipate their needs
• Build and manage relationships across the Index Investments team and our partners
• Assist with creation of PowerPoint presentations, content development, research/background information
• Responsible for administrating executive management meetings on behalf of manager; maintain agenda, schedule meetings, take minutes and track follow-up items when necessary
• Plan, coordinate and lead special projects including coordinating organizational activities and large-scale events such as town halls, leadership offsites or social events
• Build and maintain good business relationships with executives and administrative staff across the organizations to ensure cross-region collaboration and support
• Complete ad hoc administrative requests in a timely and thorough manner
• Coordinate travel arrangements and efficiently process monthly expense reports using Concur
• Plan networking and team-building events to promote team culture and morale

Qualifications:

• Ability to perform in a fast-paced environment, multitask and interact with senior management in a professional and positive manner under highly demanding conditions
• Ability to leverage technology to drive better processes through effective adoption and utilization
• Excellent analytical, interpersonal, communication (written and verbal) and organizational skills
• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Adapts well to changing plans and priorities; deals comfortably with ambiguity
• Proven track record to managing competing priorities and meeting tight deadlines.
• Strong time management skills: ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high-pressure environment
• Strong analytical, interpersonal, excellent communication skills (written and verbal).
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
• A high level of attention to detail.
• Discretion in handling confidential information in all aspects of work.
• Bachelor’s degree is strongly preferred.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

Black Rock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at Black Rock.

About Black Rock

At Black Rock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on Black Rock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

Black Rock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.