About this role

Job Description

Black Rock is sourcing for a dynamic and enthusiastic Executive Assistant to join as Administrative Business Partner in HR, acting in an efficient, detail-oriented, delivery-focused, independent and proactive manner. The ideal candidate is a seasoned professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate should be a team player, extremely motivated, resourceful, very well organized, communicative, able to build strong global internal relationships and leverage the managers' time by completing tasks independently with strong attention to detail.

Responsibilities:

• Primary administrative support to three senior Global Human Resources Business Partners.

• Responsible for managing their schedules, anticipate and prepare some of the necessary background materials, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, prioritise the requests for their time and ensure managers arrive to meetings punctually.

• Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and their assistants.

• Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.

• Handle all travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.

• Process and track expense reports and reimbursements.

• Provide a limited amount of time on general administrative support.

• Performing ad hoc projects as needed.

• Become familiar with Black Rock Policies and Procedures and implement them in daily tasks.

Qualifications and Skills:

• Demonstrated ability to exercise strong judgment in prioritizing tasks and maintaining exceptional confidentiality.

• Highly proactive and detailed orientated with a proven ability to connect information and identify opportunities (“join the dots”)

• Minimum 5 years of corporate administrative experience in roles that dealt with senior leadership

• Must have superior skills in MS Word, Excel, Outlook, expense management and travel systems and proficiency knowledge in PowerPoint

• Proficient in leveraging AI in day-to-day activities with a desire and curiosity to continue developing these skills on an ongoing basis.

• Ability to perform in a fast-paced environment and interact well with senior management under highly demanding conditions

• Excellent analytical, interpersonal, organizational, accuracy as well as verbal and written communication skills

• Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment

• Flexible mindset and ability to flex working hours to meet the needs of the business

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

Black Rock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at Black Rock.

About Black Rock

At Black Rock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on Black Rock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

Black Rock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.