Associate Producer, Keynote

About the Role

Worldwide Events and Experiences brings the best of Apple to life, showcasing our products, services and the values that drive our company. From global product launches and tailored creator experiences to impactful partner engagements and inspiring internal events, this team is charged with managing the end-to-end planning, production, in person experiences and all the unique details that make these events special. The team includes professionals with backgrounds in event design, management, operations, broadcast, and production. We're looking for inventive and collaborative people from a variety of creative fields. If that's you, then your next home may be here!

The Worldwide Events team is seeking an Associate Producer for Keynote event production, filming, and stage shows.

Description

The Associate Producer, Keynote will take the lead on production management for keynote productions, filming, live stage shows, and other high-profile events, focusing on logistics and technical production. You will lead secondary production units for filming and stage shows in partnership with the lead producing team. As an Associate Producer for Keynote you will coordinate with internal and external resources on production plans, logistics, production schedules, staffing, and communicate the needs to the team.

Additionally, this role will directly manage crew and equipment - booking, production diagrams and drawings, crew call sheets, travel, trucking, and direct payroll and budgeting in coordination with our internal teams, as well as being the lead point-of-contact for direct equipment vendors.

Responsibilities

Budget and Finance

• Creates and manages the production budget for both live stage shows and film units
• Tracks costs, reviews and validates vendor and crew rates with Finance and Procurement
• Tracks and reports spending to the leads

Scheduling

• Develops detailed pre-production and production schedules
• Coordinates with department heads to ensure resources and people are available when needed

Logistics and Crew Management

• Coordinates equipment rentals and crewing
• Leads on production drawings and plans
• Secures permits and insurance
• Oversees trucking and crew travel
• Assists in the management of crew members
• Handles timesheets, call sheets, and daily production reports
• Ensures safety and compliance with Environmental Health and Safety and other appropriate guidelines

Communication and Coordination

• Serves as a central point-of-contact between leads, cross-functional partners, vendors, and crew
• Communicates between departments to ensure alignment
• Translates creative needs into actionable plans
• Keeps everyone updated on daily progress and issues

Problem Solving

• Sees around corners and manage risks or last-minute issues
• Able to independently run smaller, adjunct production units, as needed

Preferred Qualifications

• Outstanding process management, planning, and organizational skills
• Excels in efficient communication, collaboration, and coordination of plans to a wide variety of production teams, departments, and partners
• Experience tracking budgets and finances with production and production vendors
• Proficiency in Production Budget Tools
• Movie Magic Budgeting, Cinapse, Numbers, Excel, etc.
• Proficiency in computer drafting software for production drawings, diagrams, etc.
• Ability to process and distill fast-paced scenarios to effectively troubleshoot and tackle production-related problems
• Passionate about driving numerous, multi-step production workflows without compromising quality
• Flexible and prepared for pivots to the schedule, including last-minute adjustments and working early mornings, evenings and/or weekends

Minimum Qualifications

• 5+ years experience as a Production Manager or similar in broadcast events and/or the filming production space, coordinating projects and processes across cross-functional teams
• Experience in production logistics, crewing, budgeting, and scheduling

Equal Opportunity

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.